How to Protect Non-Profit Employees: 5 Easy Tips

You work hard to protect non-profit employees at every fundraiser, game day, and community event. However, a busy event can bring surprise risks fast. From slips and falls to volunteer injuries, the right coverage keeps your team and your mission safe. At Bene-Marc Youth Sports Insurance, we help non-profit groups plan ahead. So here are five easy tips to protect non-profit employees at your next event. A plan matched to your real event is far easier to use when something goes wrong.

Know who counts as staff at your event

First, list every person working at the event. For example, full-time staff, part-time helpers, and unpaid volunteers all play a role. Moreover, board members often jump in to help too. As a result, your coverage should match this real-world mix. In short, when you know who is on your team, you can protect non-profit employees and volunteers with the right plan. Counting everyone on site is the first step to covering them all.

Protect non-profit employees with the right policy mix

Next, look at coverage as a layered plan. For example, general liability covers guest injuries and property damage. In addition, accident medical helps staff and volunteers with care costs after a mishap. Of course, Directors and Officers coverage protects the people who make tough calls. As a result, your team feels backed up no matter what role they play on event day. Layering these coverages keeps a gap from hiding between separate policies.

Run a safety walk through before guests arrive

Then, do a quick safety walk through. First, check for loose cords, wet floors, and uneven steps. Next, look at signs, exits, and lighting. For example, a small fix to a curb or a railing can stop a big claim. Moreover, this walk gives staff a chance to ask questions. As a result, your team feels ready, and your event flows more smoothly from start to finish. A quick fix to a loose cord or a wet floor often prevents a costly claim.

Train staff on what to do if something goes wrong

Even great plans see bumps. So train staff to handle small issues with calm steps. For example, share a quick guide on first aid, incident reports, and who to call. Moreover, set a meeting spot in case of weather or other surprises. In fact, a five minute briefing before the event saves hours of stress later. Finally, your team knows how to protect non-profit employees and guests if trouble hits. A five-minute briefing turns a frozen volunteer into a calm responder.

Real story: a community walk that ran smoothly

One non-profit group called us before a large community walk. At first, they worried about a heat wave and a long route. So they added water stations, briefed staff, and reviewed their coverage with our team. Then a volunteer twisted an ankle near the finish line. As a result, accident medical helped with care costs, and the rest of the day stayed calm. Their plan from Bene-Marc Youth Sports Insurance gave the board real peace of mind. That calm response is what keeps a small mishap from becoming a lawsuit. For a non-profit running on volunteer hours, that protection is worth a lot.

Build a safer event day, together

Smart planning and the right policy go hand in hand. For more on good board habits, see BoardSource. You can also explore our general liability coverage, learn how we support leagues, camps, and tournaments, or read more on our blog. Ready to talk? Call Bene-Marc Youth Sports Insurance at 800-247-1734 or visit bene-marc.com today.