How to Protect a Booster Club: 5 Easy Steps
Booster club leaders work hard to raise money, feed teams, and cheer kids on. However, even kind volunteers can face a lawsuit when something goes wrong. As a result, every booster club needs a smart plan to lower legal risk. Below are five easy steps to help your booster club stay safe, organized, and ready for any season ahead.
Why a booster club can get sued
Parents and grandparents often run these groups on top of full-time jobs. However, the law sees the club as a real organization with real duties. According to the National Council of Nonprofits, even small volunteer groups face the same legal rules as larger charities. Because of this, lawsuits can come from injured fans, missing money, or unfair hiring choices. Strong planning lowers your risk and gives every volunteer real peace of mind.
1. Form your booster club the right way
First, file as a real nonprofit with your state. As a result, the club becomes its own legal entity, which helps shield personal assets. Moreover, apply for an EIN and open a separate bank account. In fact, mixing club money with a personal account is one of the most common sources of trouble. Of course, this takes a little time up front. Still, the long-term protection is worth every step. That legal separation is the single best shield for a volunteer board.
2. Write strong bylaws and follow them
Next, write a clear set of bylaws for your booster club. Cover meetings, voting, money rules, and election dates. In addition, share the bylaws with every new member. Because of this, the group knows the playbook from day one. Moreover, follow the rules even when shortcuts feel tempting. For example, never skip a vote on a big expense. Strong bylaws keep volunteers on the same page and out of court.
3. Handle money with two sets of eyes
Money problems drive many volunteer lawsuits. As a result, every cash count, deposit, and check needs two volunteers. In addition, share monthly reports with every member at each meeting. Moreover, keep receipts for every purchase, even for small items. By contrast, sloppy records open the door to claims of fraud or theft. Still, a clean paper trail can stop a claim before it starts. Two sets of eyes on every dollar also builds trust with members.
4. Keep events and fans safe
Bake sales, car washes, and big game nights all bring crowds and risk. Because of this, plan each event with safety in mind. For example, check the venue for trip hazards, lighting, and clear exits. In addition, train volunteers on first aid and CPR before the event. Moreover, post clear signs for parking, restrooms, and food. For deeper tips on volunteer screening, see our background checks guide.
5. Protect your booster club with insurance
Finally, carry the right insurance for every season. A general liability policy covers slips, falls, and property damage at events. In addition, Directors and Officers coverage protects board members from claims tied to their decisions. As a result, volunteers can lead with confidence. For more on legal risk and protection, see our D&O coverage guide. Strong insurance keeps your group ready for whatever the season brings. With that coverage in place, volunteers can lead without risking their own savings.
Stay protected, stay focused on the kids
Bene-Marc Youth Sports Insurance has served leagues, schools, and parent groups across all 50 states for over 53 years. Call our team at 800-247-1734 or visit bene-marc.com for a friendly chat. Strong coverage helps your volunteers spend less time worrying and more time cheering on the team.
